The trouble with meetings is that the more time you spend talking about something, the less actually gets done about it. Regular status meetings tend to be the worst culprits for draining productivity – and draining the life out of a team. Even the mere anticipation of them can put a downer on the working day.
A weekly meeting doesn’t just use up man-hours for each participant – it creates a knock-on effect throughout the organisation. It’s not unusual for attendees to spend hours preparing for each status update, conferring with other business units and deciding what to tell the head of department – way in excess of the duration of the meeting itself.
Have you got 300,000 hours to waste?
While it may seem farcical, organisations continue to squander their most precious commodity – time – with barely a thought for the impact on the bottom line. A recent study by Bain & Company found that in one large company, a total of 300,000 hours was being spent annually supporting the weekly executive committee meeting. The meetings themselves accounted for 7,000 man-hours – the balance was the ripple effect of 11 unit meetings, 21 team meetings and 130 preparatory meetings to curate and synthesise the information needed to provide updates to the board.
How to improve your regular update meetings
So what can you do to minimise the time spent preparing for and participating in these regular status meetings, and shift the collective mindset from apathy to achievement? Our concise infographic provides seven practical tips to turn a routine status meeting from “ho-hum” to “yee-ha!”
P.S. For even more ideas on how to improve your meetings, make sure you review the following posts: