Earlier on this year, we announced that Citrix GoToMeeting was looking sharp following a re-design to make it even simpler and faster to use than ever before. The new design has been well-received and we thought we’d share a few tips to make sure you’re getting the absolute most out of your video conferencing software.
Here are 5 things that you may or may not know are possible with GoToMeeting.
1. Don’t schedule another meeting: Set up a personalised meeting room
Using a personalised meeting room (which is basically a unique URL that you can share with your meeting participants) allows you to quickly launch a meeting from your browser, without the need to log in to your GoToMeeting account.
And instead of scheduling a meeting from within GoToMeeting every time, you can now add the same URL to each calendar or email invite. All your participants will need to do is click on the URL to join.
You can decide what to call your unique URL. Each one starts with https://gotomeet.me and then you can add your meeting room name (for example https://gotomeet.me/lovemeetings). You may want to use your name, your initials or even your company or product name – as long as it’s available, it’s yours.
You can also select from a range of background colours and add a photo of yourself (or whatever image you’d like to use) so that when people arrive to your meeting, they are greeted with your personalised welcome screen.
How to set up a personalised meeting room:
1. Log in to your GoToMeeting account (if you don’t have an account, you can create one here).
2. Click Settings.
3. Under Meeting room, click Let’s get started!
4. You can now choose a name for your meeting room. We find that a lot of people tend to use their first and last name, or even their initials. As long as the name has not already been chosen by someone else, you will see a check mark.
5. Click Reserve.
6. Click Customise your new meeting room! Select your background colour and upload your photo.
7. You’re now ready to invite people to join your video conference. All you will need to do is share your URL which will look something like https://gotomeet.me/lovemeetings and your attendees can click and instantly join your online meeting.
2. How to share your screen in GoToMeeting
I think this has to be one of the best features of GoToMeeting. Being able to share your screen, whether that’s a presentation, a Word doc. a webpage, a software tool or anything else is hugely powerful and effective in helping you collaborate with others and get things done.
When I started here at Citrix I hadn’t used such a tool before and I found it to be a lifesaver when I was learning how to use the various systems. When I wasn’t too sure of something I had an online meeting with my manager and I was able to share my screen and troubleshoot quickly.
To share your screen, click on the computer screen icon in your control panel or grab tab:
If you’d only like to show one document rather than allowing people to see your entire screen including your email pop ups, then you can choose to show a ‘clean screen’ from within the Options tab, under ‘Screen’. Here you can also select which monitor you wish to display if you happen to use more than one.
3. How to find and use the drawing tools
As an organiser, you will have the ability to draw attention to certain aspects of your screen through using a virtual pen, highlighter, spotlight or arrow icon. You can also invite participants to annotate on your screen by right-clicking on their name in the Attendee Pane and selecting Allow Drawing.
There are two ways to access the drawing tool functionality within GoToMeeting.
1. Click GoToMeeting
2. Drawing Tools
4. How to share a video within GoToMeeting
Video is a popular medium for many of our customers, which is why we have added the option to stream videos via our Labs programme. To share a .wmv, .asf, .avi, .mov or .mp4 file, you will need to follow the following steps:
1. When in session, click on GoToMeeting.
2. Select Labs.
3. Select Video Sharing.
5. You will see a new pane appear within GoToMeeting, called ‘Video’. Click Share a Video to select your video file.
6. Voila! Your video and audio will be shared with your audience (please note that your webcams and your shared screen may be temporarily disabled when your video is showing in order to free up bandwidth).
5. How to hide your own webcam, but still see your attendee’s
Some of us are still getting used to the idea of seeing ourselves on screen in a video conference. If you’d prefer to focus on your attendee’s webcam rather than be distracted by your own reflection, then there is now a way to hide your webcam, but still show your participants on the meeting.
1. Go to your Options pane.
2. Select Webcam.
3. Click on …
4. Select Hide My Webcam.
You can also do this in the webcam viewer itself (where you can see your webcam picture).
1. Click on Webcams
2. Select Hide My Webcams
If there are any other features you’d like to know how to use, just let us know and we’ll look to include them in our next feature-related blog post.